Data Controller
CNC - Circolo Nautico Caldè A.S.D.
Via Maggiore 18, 21010 Castelveccana (VA)
C.F. 93010700123 - P.IVA 03818050126
Email: segreteria@cncvela.it
1. What data we collect
Circolo Nautico Caldè A.S.D. may collect the following personal data:
- Identification data: name, surname, date of birth, tax code
- Contact data: email address, phone number, postal address
- Data relating to minors: for enrollment in youth sailing courses, with parental/guardian consent
- Health data: medical certificates of sports fitness, information on allergies or conditions relevant to safety
- Images: photos and videos during club activities (only with specific consent for public use)
2. Purposes of processing
Personal data is processed for the following purposes:
- Association management: club registration, FIV membership, management of membership fees
- Sports activities: organization of sailing courses, regattas, events
- Safety: management of health emergencies during nautical activities
- Institutional communications: information about activities, events, schedule changes
- Legal obligations: tax, insurance, regulatory compliance
3. Legal basis for processing
- Performance of a contract: club registration, course participation
- Consent: for sending promotional communications, publication of photos/videos
- Legal obligation: tax and regulatory compliance
- Legitimate interest: legal protection, activity safety
4. Data sharing
Personal data may be shared with:
- Italian Sailing Federation (FIV): for federation membership
- Insurance companies: for sports activity coverage
- Organizing bodies: for registration in regattas and competitions
- Competent authorities: when required by law
Data is not transferred to third countries outside the European Union.
5. Retention period
Personal data is retained for the time necessary for the stated purposes:
| Type of data | Duration |
|---|---|
| Registrations and membership | 10 years from end of relationship |
| Medical certificates | 10 years |
| Accounting documents | 10 years (tax requirement) |
| Contact requests | Until resolved + 6 months |
| Images/videos | Until consent is withdrawn |
6. Data subject rights
As a data subject, you have the right to:
- Access: obtain confirmation of your data and receive a copy
- Rectification: correct inaccurate or incomplete data
- Erasure: request deletion of data (within legal limits)
- Restriction: restrict processing in certain cases
- Portability: receive your data in structured electronic format
- Objection: object to processing for legitimate reasons
- Withdrawal of consent: withdraw consent at any time
To exercise these rights, contact us at: segreteria@cncvela.it
7. Complaint to Supervisory Authority
If you believe the processing of your data violates applicable law, you have the right to lodge a complaint with the Italian Data Protection Authority:
Piazza Venezia 11, 00187 Roma
www.garanteprivacy.it
8. Processing of minors' data
For the enrollment of minors in sailing courses, consent must be given by the person exercising parental responsibility. The club adopts specific measures for the protection of minors, in compliance with Safeguarding regulations (D.Lgs. 36/2021).
For more information, see our Safeguarding.
9. Data security
The Club adopts appropriate technical and organizational measures to protect personal data from unauthorized access, loss, destruction or disclosure. Personnel authorized to process data are trained on security procedures and bound by confidentiality.
10. Email contact
When you contact us by email (e.g., for information, registrations, or requests), the data you voluntarily provide is processed to respond to your request. By sending an email, you implicitly consent to the processing of data contained in the message for communication purposes.
The Club reserves the right to modify this policy. Any changes will be published on this page.